2024 Ground Rules

2024 GROUND RULES

WELCOME!  Riders and their families have worked long and hard to arrive at this top level of competition. We want you to have a good time at Loretta’s, but we also want you to have every opportunity to be your best in the competition. This means there are ground rules that everyone must follow. Failure to comply with these rules may result in your disqualification and/or removal from the event. This goes for your pit crew as well.  Remember - the rider is responsible for the actions of their pit crew.

SAFETY FIRST!

  1. EMERGENCY COMMUNICATION SYSTEM. In the unlikely event of a widespread emergency, emergency sirens will sound throughout the facility signaling guests to check their text cell phone for an important text message from MX Sports and to tune-in to the MX Sports radio channel FM 88.9 for further information.
  2. EVACUATION PLAN. In the unlikely event an evacuation is required for any reason, including flooding, follow the Evacuation Arrows to the designated Evacuation Area (1-4).
    • Evacuation Area 1 will meet at the Monster Energy Arena
    • Evacuation Area 2 will meet at the Country Store on Stage Coach Hill in Area 2
    • Evacuation Area 3 will meet behind the Loretta Lynn Workshop across from the Beer Tent
    • Evacuation Area 4 will meet on the hill on the road between Area 3 and 4
    • Evacuation Area 5 will meet at the cemetery across the road from Area 5
    If an evacuation is necessary, leave everything and proceed immediately to the nearest Evacuation Area designated above or to the highest point.  Upon your arrival at the Ranch, familiarize yourself with the posted Evacuation Routes so that you will be prepared and know where to go in the unlikely event of an evacuation.  Parents, please practice with your children and make them aware of the purpose of the posted routes:  where to go, why to go, when to go and what to do when they get there.
  3. EMERGENCY HELP. Accidents happen, and if you need help, go to the nearest gate entrance. Gates are manned 24/7 and staff have radios to call for assistance.
  4. MEDIC STATION. We have a fully staffed Medic Station onsite above the MX Sports Racetrack Office. If you are injured, go to the Medic Station for assistance.  If you need to go to the hospital, an ambulance will take you.
  5. HOSPITAL DIRECTIONS.
    • Three Rivers Hospital, Waverly, TN:  Turn left out of the Ranch entrance onto Route 13 N. 7 miles.  Hospital is on the right.  931.296.4203
    • TriStar Horizon Medical Center, Dickson, TN: From the Main Gate at the Ranch: Head northeast on Hurricane Mills Rd toward TN-13 N (1.8 mi)
    Turn right onto TN-13 S (8.0 mi); Turn left to merge onto I-40 E toward Nashville (20.4 mi); Take exit 163 toward TN-48 N (0.2 mi); Turn left onto TN-48 N (1.1 mi); Turn left to stay on TN-48 N (8.2 mi); Turn right onto E College St (0.5 mi); Turn left onto Mathis Dr.
    • Vanderbilt University Medical Center, Nashville, TN: Turn right out of the Ranch entrance onto Route 13 S.; Go 8 miles to I-40; Take I-40 E to Nashville 62.8 miles; At Exit 206, take I-440 towards Knoxville for 2.6 miles; Take Exit 3, and turn left onto US 431 (21st Avenue or Hillsboro Pike) 2 miles; Turn left onto Pierce Avenue.
    Adult Unit:  (615) 322.3391
    Pediatric Unit: (615) 343.2996
    • Thompson Family Health & Wellness, 502 W Main Street, Waverly, TN 37185. (931) 299.5001. Hours: Mon-Thurs: 8-5; Fri: 8-3. Dr. Thompson will be working after hours if any families attending the race should need medical attention. If needed after hours please call (931) 622.4601

CAMPING RULES

  1. FACILITY PERMITS. Upon arrival at the Ranch, all vehicles must stop at the MX Sports Front Gate Office for passes (facility permits, extra car passes and pit vehicle permits). Adults must sign the liability release for themselves and their children. Our staff will place your Facility Permit on the driver’s side of the front windshield of your vehicle for display at all times.  Each permit will be assigned to a specific rider.  Do not trade or transfer permits.  If you did not win the Hookup Lottery, you may not obtain a hookup permit from someone who did.  Finally, we realize accidents happen, but if you cause damage to any campsite, you will be held responsible for the cost of repair.
  2. HOOKUP LOTTERY. If you win the hookup lottery you will get a Hookup Permit.  Not all hookup sites have a sewer connection. Only campsites on Stage Coach Hill have sewer connection.  If your site has a sewer connection, be careful not to place your sewer hose too far down into the drain, as long hoses will block the drain if placed in too far.  DO NOT USE A GENERATOR while hooked up to campground electricity.  This is not only dangerous but may cause electrical feedback and shut down the campground electricity.  If you did not receive a hookup, you may not run an extension cord or water hose from one site to another. 
  3. EARLY ARRIVAL.National camping starts Saturday, July 27, and ends Sunday morning, August 4.  You are welcome to arrive early, but you will be required to pay the Ranch a camping fee of $75 per night, $10 per extra car and $10 per pit vehicle. If arriving before Saturday, you may not have a hookup site unless you have been assigned one for National week.
  4. CAMPING AREAS.There are several camping areas. Individual campsites are not assigned. However, you may only park in a hookup site if you have a hookup permit.  Do not use or take up space for more than one site.  If your rig is too big for the site you chose, you will have to relocate.  DO NOT SAVE SPOTS for friends.  If you want to camp with friends, please meet them off-site and arrive together.  The camping areas are as follows.
    • AREA 1   Hookup & non-hookup camping - lower campground
    • AREA 2   Hookup & non-hookup camping - Stage Coach Hill - left after Main Gate
    • AREA 3   Hookup & non-hookup camping - past track on right
    • AREA 4   Non-hookup camping – creek-side before Western Town
    • AREA 5   Non-hookup camping – just past Loretta’s plantation home
  5. ELECTRIC SERVICE. For the comfort of all our guests, please do not overload the electrical service.  Our hook-ups are either 30-amp or 50-amp service.  Do not plug a 30-amp rig into a 50-amp service.  Likewise, do not overload a 30-amp service with a 50-amp rig by using multiple appliances at once.
  6. EXTRA CAR PASSES.The purpose of an Extra Car Pass is for the convenience of campers to have a vehicle to go to and from town, not for guests staying offsite.  Extra Car Passes must be purchased in advance online with the purchase of a Facility Permit.  Vehicles pulling a trailer are not eligible for an Extra Car Pass.  Place the pass on the driver’s side of the front windshield of your vehicle.  In most cases, campsites are not large enough to accommodate both your camper and an extra car, so please park your extra car out of the way, making sure not to take up another campsite.
  7. PUMP OUT & WATER FILL: Grab a flyer at the Front Gate with directions on how to purchase a pump out or water fill service. $40 per service.
  8. PET POLICY. We allow SMALL, FRIENDLY pets only.  This is a long, hot week, and many animals are not suited to these conditions.  We will leave it to the pet’s human to decide if it’s a good idea to bring them nor not.  Regardless, if you do bring a pet, you will be required to: 1) pick up its business, 2) keep your pet tied up in your camping area or on a leash at all times, and 3) have proper ID and rabies vaccine tags.  No pets near the racetrack or in Monster Energy Arena.  Pets that bark or bite or otherwise are cause for concern will be required to leave the event with their humans.  MX Sports has sole discretion on whether your pet can stay.
  9. FIRE EXTINGUISHERS. All motor homes/camping vehicles and pit rigs should have fully functioning fire extinguishers readily available in the event of an emergency.
  10. NO CAMPFIRES. Due to the large number of guests, we do not permit campfires.
  11. SHOWER HOUSES will close at midnight. Anyone causing damage or destruction to a shower house will be prosecuted. RIDING GEAR is prohibited in the shower houses.  Portable showers are located in Areas 3 and 4.
  12. SANITATION. Please be courteous and bag your trash and place it by the roadway for pick-up. Garbage barrels are not for personal campsite use.  Dumpsters are located across from Lake Loretta.  It would be very helpful if you could transport your trash to the dumpsters.  In addition, there will be separate dumpsters for metal objects and tires.  Please deposit these items in the proper dumpster. 
  13. The curfew is 30 minutes after the close of scheduled evening activities (excluding the Beer Tent) – usually around 10:30 PM.  All campers will be required to remain in their campsites after this time.  No loud music or noise after this time.  Our racers need their rest. 

GROUND RULES 

  1. PIT VEHICLE PERMITS (PVP). Pit vehicles can only be operated by permit.  The cost of a permit for racers is $125 until July 12 and limited to two permits per facility permit.  The cost for fans and at the event is $150.  Pit vehicle permits are available to racers and campers only; day spectators are not eligible for pit permits. NO Motorcycles, Mini-cycles, ATV’s or electric bicycles with throttles. Four wheeled vehicles with a maximum width of 65" only permitted. Operators must have a valid driver’s license and be at least 16 years of age. Speed Limits is 13 MPH. Pit vehicle use hours: 7 am - 10:30 pm daily; lights required after dusk. All passengers must be seated. Pit vehicles may only cross the country road at the designated Road Crossing above the MX Sports Track Office. Pit vehicles are PROHIBITED in the following areas: Pit vehicles may not be operated in a reckless, careless or dangerous manner and may not be operated by anyone under the influence of alcohol. Pit vehicle use is a privilege, not a right, which privilege can be revoked or terminated for any or no reason at the sole discretion of MX Sports. For the full rules and lists of approved and prohibited Pit Vehicles, click HERE.
  2. PIT VEHICLE OPERATORS/SPEED LIMIT.Operators must be at least 16 years old.  The PVP Speed Limit is 13 MPH.
  3. NO WOODS RIDING.The Ranch trails are off limits to motorized vehicles of any kind.  These trails are open to bicycles only.  Anyone caught violating this rule is subject to disqualification and/or eviction from the event.
  4. RACE BIKE USE. Race bikes can only be ridden at a walking pace to/from the racetrack and Burnout Area. Otherwise - race bikes may not be ridden anywhere on the Ranch.
  5. POWER WASHERS. There are three designated bike-wash areas for your convenience and use:
    • Area 1 behind the Bath House
    • Area 2 on upper Stage Coach Hill
    • Area 3 next to the Burnout Area
    Power washers and water will be available at these stations, compliments of Yamaha Power Equipment, powered by VP Fuel. DO NOT hookup to the Ranch water supply to wash bikes, vehicles, etc.  Power washing at campsites is permitted only if the washing does not interfere with your neighbors or create a mess.
  6. USED OIL. DO NOT wash bikes or dump pollutants in the creek or pond. DO NOT dump oils, fuels, coolants or other waste materials on the ground. They must be disposed of properly. “Used Oil” containers are available in the Power Wash Areas for this purpose. Thank you in advance for your cooperation.
  7. ROUNDABOUT. There is one single-lane roundabout at the intersection below Greenville. The rules for maneuvering through the roundabout are as follows: Slow down as you approach the roundabout and watch out for pedestrians
    • All traffic must bear to the right, counter-clockwise
    • Look to your left and yield to traffic already in the roundabout
    • Once you see a gap in traffic, enter the circle and proceed to your exit
  8. DO NOT PARK ON THE COUNTY ROAD OR WITHIN 20’ OF THE RACETRACK.The road along the racetrack is a county road and must remain open and free of blockage at all times.  Please be aware that the county patrol will tow all vehicles parked alongside the road.  This includes the road from the front gate to Loretta’s house.  Further, do not park or camp up against the racetrack fence.  No vehicle can park within 20’ of the racetrack fence.
  9. SWIMMING POOL RULES. The swimming pool will have posted hours. No one is allowed in the pool except during the posted times.   Children under 10 years old must have adult supervision.  The following is prohibited in the water:  food, drinks, bicycles, dirty clothes, dogs, oils or tanning lotions.  No running, jumping, diving, pushing or rough play. The pool is not a bath facility - please shower before entering the pool. If the pool area is full to capacity, you must wait until someone leaves. Violation of any of these rules will result in loss of pool privileges.
  10. SWIM AT YOUR OWN RISK in the swimming pool and in the creek.DO NOT jump or dive into the creek from any location.  The creek may be shallow in some areas, and serious injuries can occur by jumping on top of another person.  The area on the other side of the creek is private property that is not owned by the Ranch.  No trespassing on the opposite side of the creek.
  11. NO FIREWORKS, FIREARMS, WATER BALLOONS, WATER GUNS OR PAINTBALL GUNS. The misuse of water guns or other toy paraphernalia to harass other guests will not be tolerated.  Leave your water guns at home or risk expulsion from the event.
  12. NO DRONES OR REMOTE-CONTROL AIRCRAFT. If we catch it, we will keep it. 

MISCELLANEOUS 

  1. RADIO/MX SPORTS CENTER. The MX Sports Radio Channel is FM 88.9.  The best way to stay tuned to event activities is to tune in.
  2. INTERNET SERVICE. Internet service is available thru Strategic Service Solutions.  To purchase service, go to lorettalynnwifi.cloudpays.info. Onsite technical support will be available in Sponsor Village at the Strategic Service Solutions display.
  3. LORETTA LYNN HONOR ROLL. Think you’re smart?  Prove it!  Upload your report card when you register online, and if you averaged a “B” or better, you will be inducted into the Loretta Lynn Honor Roll.  You will receive A+ stickers at Registration for your number plates to show off during the week so that everyone else knows how smart you are too.  We are proud of our moto-brains.
  4. BEER TENT. Located next to Lake Loretta, the pub will be open nightly from 8 pm to Midnight.  Guests must be at least 21 years old to enter. 
  5. LAUNDRY SERVICE.Local laundry service will be available at the main gate entrance.  Ladies will collect your dirty laundry and return it to you clean and folded.
  6. LOST & FOUND. Find something?  Please turn it into the MX Sports Racetrack Office.  Lose something?  Stop by the Track Office.
  7. CONTACT US. If you need to contact us at the Ranch, please use these numbers during these periods:
    MX Sports Trackside Office: 931.296.4015
    Mon-Sat: 7 am – 8 pm
    MX Sports Front Gate Office (Welcome Center): 931.296.4015
    Fri-Tues: 7 am - 7 pm
    Wed-Thur: 8 am - 6 pm

Please remember that you and your family are guests of Humphries County and Loretta Lynn. You are representing the AMA and our great sport of motocross. Your behavior will reflect on how the public views our sport. Inappropriate behavior reported by any hotel manager, local business personnel, Ranch staff or law enforcement officer may result in disqualification. You have worked too hard to take that chance.

Have a safe trip, and we’ll see you at the races!

The MX SPORTS TEAM