2020 Event Health Plan

Revised: 7.24.20

Welcome to the Monster Energy AMA Amateur National Motocross Championships at Loretta Lynn’s!  Our racers and their families have worked hard to make it here, and we at MX Sports want to make sure we provide you with not only the best racetrack experience possible, but the safest overall event experience possible. In a post-COVID-19 world, that means practicing social distancing and social responsibility.

“Social distancing” means keeping a safe 6-foot distance from others when possible, and when you can’t - wear a facemask. However, family members are not expected to social distance from one another or when they are in their own campsite. Several areas throughout the facility will be designated as “Mandatory Mask Zones” (MMZ). This means facemasks or helmets will be required in order to enter these areas. In all other areas, facemasks are recommended but not required.

“Social responsibility” means understanding why we have to take these precautions - we have to do this not only our own safety, but for the safety of others. This may be hard for kids to understand. So talk to them about the need to be careful around non-family members and the importance of wearing a mask when they are closer than 6-feet from others.

Please bring a weeklong supply of facemasks for your family and pit crew and be prepared to wear them when necessary. Instruct your children on the proper usage of facemasks and the importance of washing their hands often and not touching their face. This is how germs spread. Have hand sanitizer and antibacterial soap readily available at your campsite and use it often.

That’s the bad news. The good news is … you’re going to Loretta’s, and you’ll be outdoors in the fresh air for nearly every activity for a week! 

Here are some guidelines we would like you to follow during your visit. Thank you in advance for your cooperation. Good luck, and race safe.

BEFORE LEAVING HOME:

  1. Order a weeklong supply of personal protective equipment (PPE) for your entire family and pit crew: facemasks, gloves, hand sanitizer and antibacterial soap.
  2. Make sure your camper’s carbon monoxide (CO) detector is properly functioning and batteries charged. When in doubt, pick up a new one at your local home supply center. Better safe than sorry, and the cost is nominal.
  3. Check your AMA expiration. It is best to renew online in advance of the event and not have to complete paperwork at registration.
  4. Make arrangements to rent or buy a transponder before you leave home to avoid long lines at the Mylaps Office. If you already own a transponder you will need to register it with the Mylaps folks.
  5. Buy a contactless thermometer and bring it with you. Take everyone’s temperature before leaving home. If you have a temperature of at least 100.4, you have a fever and should stay home. If you are sick with a fever or cough, are elderly (65+) or at high risk, you should stay home. If you have had contact with someone diagnosed with having COVID-19 in the last 14 days, or you yourself have had COVID-19 in the last 30 days, don’t come - you should be in quarantine. Bottom line – don’t take chances with your health or anyone else’s.
  6. Families are encouraged to consult with the CDC Travel Guidelines before leaving home.

ONCE ONSITE:

  1. Back off! Try to maintain a 6-foot physical distance from others whenever possible and try not to shake hands with anyone.
  2. Wear a facemask when physical distancing is not possible. In fact, carry one with you at all times, so if physical distancing is not possible a mask can be easily applied. You don’t have to wear a facemask if you are wearing a helmet. We will have complimentary facemasks at the front gate and at the MX Sports Office if you need one.
  3. Temperature Checks. We will take your temperature upon arrival. Anyone with a temperature of 100.4° will not be permitted to enter and will be required to leave the facility immediately, so it is important you take your own temperature before you leave home. Continue to check your family’s temperatures throughout the week. If someone develops a fever onsite, we need to know immediately.
  4. Camping Spots. Camping spots will be marked in advance. Please stay within your marked area when you are not participating in other activities.
  5. Golf Carts. Unless members of the same family, all occupants of a golf cart should wear a facemask.
  6. Sponsor and vendor display areas will be posted with limited capacity restrictions and social distancing markers. Please comply with these restrictions.
  7. Lap Times. Once again our friends at Mylaps will be offering free lap times to all riders at their office trailer above the Announcer Tower. Simply select your class from the kiosk and your lap times will be printed out. Disinfectant cleaner and paper towels will be available to wipe off the kiosk in between users.
  8. BYOB. For obvious reasons, the Beer Tent will be closed. The swimming pool will be closed as well, but the creek is always open!
  9. Visiting Local Businesses. When going offsite and visiting local businesses or other areas in Humphries County, please be sensitive to the residents and wear a facemask. The Humphries County Executive has ordered that ALL businesses in Waverly require facemasks in order to enter. Do not go to town without a facemask.

MANDATORY MASK ZONES (MMZ):

Several areas throughout the facility will be designated as Mandatory Mask Zones. That means everyone must wear a facemask or a helmet in these zones because it will not be possible to maintain 6-foot social distancing. These areas will be marked with “MMZ” signage, and include the following areas:

  1. Medical Station
  2. Registration
  3. Staging Area
  4. Start Gate
  5. Mechanics Area
  6. Impound/Cool Down Zone
  7. Coaches Box
  8. Infield Viewing Deck
  9. Monster Observation Decks

Rider Registration:

  1. We have staggered Rider Registration to reduce the number of people gathered in the Monster Arena at one time. Please arrive during your scheduled time.

    Sunday:
    10 am – 11:30 am Youth Classes ONLY (Classes 20-27)
    12 pm – 1:30 pm Youth Classes ONLY (Classes 28-36)
    2 pm – 3:30 pm Amateur Classes ONLY (Classes 3-11 and 19)
    4 pm – 5:30 pm Vet Classes ONLY (Classes 1, 2, and 12-18)

    Monday:
    7 am – 12 pm All Classes

  2. Only adult riders and parents of minor riders are required to attend Registration. We encourage you NOT bring your kids, but we understand they want to be part of the experience. 
  3. Bring your own pen to registration. You will need to sign a release and it would be best if you don’t share a pen with others.
  4. We eliminated the need to complete a minor release onsite, so that will help move things along. Your kids will not have to sign any releases.
  5. Each class will have its own registration table with a protective barrier between you and our staff. Lines will be marked to maintain 6-foot physical distancing.

Riders Meeting. Opening Ceremonies and Riders Meeting will be conducted outdoors Sunday evening on the Starting Line. Bring your golf cart and enjoy the evening at a safe distance from others. The technical portion of the Riders Meeting will be pre-recorded and will be posted for online viewing Sunday evening. We will also broadcast the meeting over our FM radio channel @MX91.5, so you can listen from your campsite if you want, but you would be missing out on a really big surprise from our friends at Monster Energy!

Mechanics. Riders are limited to 1 Mechanic in the following areas:  Staging, Start Gate, Mechanics Area and Impound. NO OTHER PERSONS, other than race officials, will be permitted in these areas. That means no coaches, no sponsors, no friends, etc. If you need any last-minute advice, please get it before you go to Staging.

Podium:

  1. Post-race interviews will be conducted on the podium maintaining a 6-foot physical distance.
  2. Riders will enter the podium from stage left and exit stage right.
  3. For 3rd motos, riders will pick up a sanitized trophy for a photo opportunity.
  4. Champagne celebrations are suspended.
  5. Microphones will be sanitized after each use.

MEDICAL STATION:

  1. Access to the Medical Station is restricted. Persons seeking medical care will initially be assessed outside the unit in a pre-admission area before being authorized to enter.
  2. Only patients and medical providers will be permitted in the Medical Station. Family and crew members must remain outside.
  3. This is an MMZ and all persons must wear facemasks or as instructed by medical providers.
  4. Medical team members will change gloves, wash hands and sanitize the area after each patient.
  5. Isolation Station. Separate and apart from the Medical Station is the Isolation Station. The purpose of the Isolation Station is to evaluate and isolate persons who may be feeling sick due to COVID-19. If you develop a fever or otherwise feel sick, go to the Isolation Station and a medical team will evaluate you there and give you further instruction. Do not go to the Medical Station.

Friendly reminders. Signs will be placed throughout the facility to remind everyone about the responsibility to social distance, wear facemasks and maintain good personal hygiene.

BEAT THE HEAT!

Prevention of Heat-related Injuries
It can get hot in the summer, and summer in Tennessee can be brutal. It is not uncommon for the Ranch to experience temperatures in the range of 90-100 degrees during race week. High temperatures combined with high relative humidity can be dangerous for some people who are either unprepared or unused to such conditions. You can protect yourself and your family by educating and preparing yourself for extreme heat conditions.

Day Before Race:

Hydrate - Drink twice as much fluids today as you would normally drink. Water is best, sports drinks diluted 50% are also good. Drink at least 16 oz per hour, more is better. Replace Electrolytes (minerals) with sports drinks and fruit. Bananas are best, tomatoes and other citrus fruit are also good for this purpose. Continue drinking throughout the night. You should have to urinate at least twice between 9 pm and 6 am. If you do not - drink more!

AVOID Alcohol and Caffeinated Beverages (coffee, tea, cola's, and energy drinks).

Day of Race:

Hydrate - Begin drinking as soon as you wake up, 24-32 oz per hour if possible. Combine water and diluted sports drinks.

Stay Cool - Air conditioning is best between practices and races. Cooling Methods after practice and races include tubs, small pools, and iced towels. The ranch river is also great for this. The core is the most important to cool, as well as the head and neck.

Warning Signs - If you begin to get dizzy and/or nauseated during practice or the race, pull into the Mechanics Area or Impound Zone to get cooled prior to continuing, or proceed to the nearest flag station. They will have water available.

Mechanics - Be prepared with water and wet cool towels in the Mechanics Area for you and your rider if needed.

If you have any heat-related questions or symptoms, please go to the Medic Station for information and/or treatment.

SLEEP SAFE!

Motocross racing is a family activity, and one of the most exciting features is the opportunity to camp out and have fun with your family and friends. However, if you are staying overnight in an RV or vehicle, or using a generator, you need to be aware of the dangers of Carbon Monoxide (CO) Poisoning. CO is a poisonous, colorless, odorless, and tasteless gas that can be released when burning gasoline, kerosene, oil, propane or wood.

Mind your vehicle and generator exhaust while in close proximity to your family and neighbors. Do not place your generator directly under a slide-out or under your vehicle, where the fumes can seep into the camper. Make sure all exhaust fumes are properly and fully vented, so that they do not become trapped or seep into your sleeping quarters. When sleeping in a van, car or truck, make sure the exhaust is unobstructed if you run the engine for heat. Even when sleeping outdoors under the stars, make sure you are not too close to an exhaust. Devastating consequences can result without proper ventilation.

Symptoms of CO Poisoning:

At low concentrations, fatigue in healthy people and chest pain in people with heart disease. At higher concentrations, impaired vision and coordination; headaches; dizziness; confusion; nausea. Can cause flu-like symptoms that clear up after going outdoors. Fatal at very high concentrations. Acute effects are due to the formation of carboxyhemoglobin in the blood, which inhibits oxygen intake. At moderate concentrations, angina, impaired vision, and reduced brain function may result. At higher concentrations, CO exposure can be fatal.

What to do if you suspect someone has been poisoned:

When you suspect CO poisoning, promptly taking the following actions can save lives:

  • Move the victim immediately to fresh air in an open area
  • Call 911 and notify track officials immediately. Numbers to call are (412) 298.8854 (Big John) or (304) 826.0553 (Tim Cotter).
  • Administer CPR if the victim has stopped breathing. (Be careful not to expose yourself to fatal levels of CO poisoning when administering CPR).

Know the dangers of Carbon Monoxide poisoning. For more information, please visit the United States Environmental Protection Agency page on Carbon Monoxide. http://www.epa.gov/iaq/co.html

CREEK PEEK!

Hurricane Creek meanders through the campground at Loretta Lynn Ranch and provides the perfect opportunity to relax and lounge in the cool water. For some, the creek is their favorite spot at the ranch; For others, it is a reminder of a bad injury. If you are not familiar with creeks and their potential dangers, please pay attention.

The creek can be shallow in spots. You can cause yourself serious harm by jumping or diving into the creek. DO NOT jump or dive into the creek from any location, especially from the rocks on the other side of the creek. You could break one if not both ankles.

The area on the other side of the creek is private property that is not owned by the Ranch. No trespassing on the opposite side of the creek.

Wear water footwear, shoes or sandals while in the creek. The creek bed can have glass or other sharp objects that you cannot see. If you cut your foot, you could develop a bad infection form the water.

Often families picnic or enjoy cold beverages in the creek. That is perfectly fine, so long as you properly dispose of your trash. No glass bottles in or near the creek please!

Swim at your own risk in the creek, and do not leave children unattended.

CHIGGERS

Bet you don't even know what these are! Chiggers are nasty little bugs that are native to the area. They live in tall weeds and grass and thrive in hot, humid areas, especially near water, and are very tiny and hard to see.

Chiggers attach to your skin and bite you, leaving bumps that look like welts, blisters, pimples, or hives. Most chigger bites occur around the ankles, waist, armpits, crotch, or behind the knees. Chigger bites can cause intense itching and a desire to scratch. A good hydrocortisone cream or calamine lotion can relieve the itch. If your belly looks like this after a few days at the Ranch, you've got chiggers!

PLAY NICE!

One of the cool things about Race Week at the Ranch is you get to hang out with your friends, night and day for an entire week! But there are a lot of other people there too trying to have the same fun as you. Please mind your manners and be courteous to your neighbors and the race staff.

If you find yourself in a heated situation with another guest, DO NOT engage in self-help. We have security onsite 24/7 to diffuse these situations. The Command Center is located above the MX Sports Track Office next to Mylaps - where you get your lap times. Do not allow things to escalate to the point where you are threatening one another or worse. Physical violence will not be tolerated, and you will be removed from the facility and potentially charged with criminal conduct.

For our racers, Good Sportsmanship is expected. You are a premiere athlete at the most important amateur race in your career. Act like it - both on and off the racetrack.

PROTECT YOUR PROPERTY!

Unfortunately, every once-in-awhile we tend to get an element at the Ranch that feels a sense of entitlement to other people's property. This is especially troublesome when it comes to someone else's motorcycle. Don't be lulled into a false sense of security when it comes to your personal property. Lock up your bikes at night. Secure your coolers and tools. Don't leave your race gear outside unattended.

Our experience is Thursday night is the worst night for theft. Maybe because Friday is the last moto for many riders, and unless they made the Top 10 they will be leaving that day, or maybe after five days of being good they just can't help themselves. Whatever the reason, make sure your property is secured before you go to sleep. And don't be a thief!