2016 Race Procedures

2017 Race Procedures TBA

                                                                                                                        Revised: 7.14.16

INDEX
A. Registration Procedure
B. Alternate Procedure
C. Staging/Starting Area Procedure
D. Race Procedure
E. Mechanics Area Procedure
F. Infield Procedure
G. Burnout Procedure 

A. REGISTRATION PROCEDURE:

  1. Registration is at the AMSOIL Arena 
    • Sunday:
      1 pm – 3 pm - Youth Classes ONLY (Classes 18-34)
      4 pm – 6 pm - Amateur Classes ONLY (Classes 1-17)
    • Monday:
      7:30 am – 10 am All Classes
  2. All riders, their Mechanic and a legally authorized parent or guardian (if the rider is under 18 years of age) must attend registration. A Youth rider does not have to attend registration if a the parent brings a properly notarized release. AMA Annual Release cards will be accepted in lieu of a youth rider’s attendance.
  3. Registration is a 4-step process: 
    • Step 1: AMA Station
    • Step 2:  Class Station
    • Step 3:  Bib Station
    • Step 4:  Transponder Station
  4. The first station is the AMA Station, where every rider must produce a valid and current AMA card for inspection by the AMA official. Expired AMA cards can be renewed at this station.
  5. Adult racers and parents/legal guardians of a youth rider (under 18 years of age) must attend registration and sign the applicable event entry form and releases. Youth riders who have previously been issued an Annual AMA Release Card or whose parent have a properly notarized event release DO NOT have to attend registration or sign a release. Youth riders without an Annual AMA Release Card or notarized release must complete an event Youth Release. Youth Releases are available at the AMA Station. Only parents or legal guardians may sign the release – not friends, siblings, other relatives, etc. A legal guardian is one appointed by the court; otherwise, you are not a legal guardian.
  6. The next station is the Class Station. Each class will have its own Station and Registration Technician. Riders must register at the Class Station for each class in which they are entered.
  7. The last four digits of the machine’s Frame Number must be provided. This applies for ALL classes.
  8. The Registration Technician will confirm entry into the class and will require the rider (or parent in the case of a minor), to sign a Rider Release form and the pre-printed Rider Entry form. Please confirm that all information on the Rider Entry form is correct, including bike brand and address. Do not take the releases or the entry form with you. You must leave it with the Registration Technician.
  9. Mechanics will be required to sign the Release Form and will be given a Mechanics Pass with a number that corresponds with the Race/Moto number for the rider’s class. Please check the Mechanics Pass number to ensure it is for the proper race. Mechanics must be at least 18 years of age.
  10. Riders will be given a practice sticker for each class in which the rider is registered for Monday’s practice session. Each class will practice as a group only once. The sticker must be placed on the left chin of the rider’s helmet, and will be checked at the Staging Area. Only riders with proper practice stickers will be permitted to practice. You do not have to practice with your race bike. However, please make sure that the frame number for your race bike is properly registered.
  11. Generally, each practice group will consist of one class. If a rider is in 2 classes and the practice sessions for those classes are either run together or back-to-back, he may request to practice with a different group for his second practice so that he gets two full practice sessions.
  12. The rider must then proceed to the Race Bib Station and obtain his/her race bib and rider packet. The race bib must be worn during all motos, and all bib graphics must be clearly visible. Riders may add their names and sponsor stickers to the bib, so long as the official event sponsors/graphics are not covered. If a rider loses or destroys a bib, replacements may be purchased from Moto Tees. Each rider will receive one race bib and one packet, even if entered in two classes. Extra bibs can be purchased after registration at the Moto Tee’s display.
  13. Finally, the rider must go to the Transponder Station at the Trackside Transponder Office and obtain or register a transponder, and for instruction on proper placement and mounting. All riders must have a Mylaps MX Transponder. Mylaps Transponders can be purchased online at www.mxtransponder.com or rented at the track. The purchase price online is $90 plus shipping; the rental fee is $40 with a $100 refundable deposit. Riders that currently own a transponder must register their transponder at the Transponder Station. Log onto www.mxtransponder.com prior to the event for more information. You do not have to have your transponder in order to register, but you must obtain one prior to racing.
  14. Live timing and scoring of all races will be provided on the official MX Sports website at www.mxsports.com. Copies of lap times and results will be provided to competitors at no charge, compliments of our great sponsor AMSOIL. Racers can obtain their complimentary lap times from the Trackside Transponder Office.

B. ALTERNATE PROCEDURE: 

  1. Alternates not entered in any other class must report to the MX Sports Front Gate Office upon arrival at the Ranch to obtain a Facility Permit. Alternates entered in another class will receive their Facility Permit from the Front Gate Attendants when they check-in.
  2. All Alternates must attend Rider Registration and register in each class in which they are an Alternate by completing an entry form. Only riders listed on the Alternate Rider List may register.
  3. Alternates will receive their Rider Packet at registration. Alternates will receive their number assignment, race bib, and Mechanics Pass only after they are placed in the program. Alternates do not have to purchase/rent transponders until they are placed in the program.
  4. Only the top 5 registered Alternates may practice with their class. If an Alternate is outside of the top 5 ranked Alternates, he should return at the end of registration to see if he has moved up into the top 5 ranking as a result of no-show or placement of Alternates. If so, the Alternate will be issued a practice sticker. Otherwise, Alternates cannot practice and will not be permitted to race.
  5. Alternates will be placed based upon a power-ranking calculated by the number of riders at the regional level, i.e., Alternates from regionals with the most riders will be given priority placement (See, Supplemental Rules). A withdrawn rider will not necessarily be replaced by an Alternate from the same regional as the withdrawn rider.
  6. Alternates will not be placed until AFTER the close of registration on Monday. An Alternate List will be posted on the MX Sports Results Posting Board adjacent to the race track entrance. As Alternates are placed, their names will be added to the list. This is an all-day process and will continue until the first moto of each class. Alternates should monitor this posted list closely. Once your name appears on the list report immediately to the MX Sports Race Track Office to receive a number assignment, race bib, and Mechanics Pass.
  7. Once a class is full, no further Alternates can be placed unless a seeded rider withdraws from the program prior to the start of the first moto of that class. This means that even if a gate slot is empty on the Start Line of the first moto, we still cannot place an Alternate in that position. Once a rider earns a gate position, it is his gate, and it cannot be given to an Alternate without the rider’s consent, even if the rider fails to race the first moto. A rider may in fact miss the first moto but race the second and third motos. However, after the first moto of a class is run, no Alternates can be placed in that class. We strongly urge seeded riders to withdraw if they are not able to race any of their motos in a class. Riders that can be replaced with an Alternate will receive a refund of their race entry fee.
  8. Riders not selected as an Alternate will be refunded their race entry fee. Facility fees will not be refunded if the Alternate attended the event. Refunds will be processed after the event and mailed by September 15th. No refunds will be issued at the event.

C. STAGING/STARTING AREA PROCEDURE:

  1. The Staging Area is located behind the Kawasaki Pits. This is a “No Smoking” area. Please dispose of trash properly, using the garbage cans provided.
  2. Please keep the center aisle open and clear. No bicycles, golf carts or pit bikes permitted in the staging lanes.
  3. Staging spots will be numbered 1 through 42, so that you can go directly to your spot when it’s time for your class to stage. Please be prepared to stage 2 motos before your race.
  4. First moto gate picks will be determined by drawing chips. Only riders may draw chips and may not trade or switch chips. Riders must have their bikes with them in order to draw. Second and third moto gate picks will be based on previous moto finish, not the overall standings.
  5. Riders should accompany their bikes to the gate. Once a rider pulls into a gate slot, he may not  move to another gate. Bikes must be positioned straight and in the center of the gate. The back tire cannot rest on top the backstop.
  6. Once a bike enters the Staging Area and is called to the Starting Gate, the bike will not be permitted to return to the paddock. If the bike is removed from the Staging Area after this point, the rider will not be permitted to start the race.
  7. Only the rider’s designated Mechanic may accompany the rider to the gate. Mechanics Passes must be clearly visible. No other persons are permitted on the Start Line. Sponsors and family may only visit in staging, but not on the Start Line.
  8. No one is permitted in front of the Start Gate. Absolutely no maintenance can be done to the area in front of the Start Gate.
  9. The area between the Start Gate and the backstop may be groomed with hands and feet only - tools may not be used. Mechanics may not use golf shoes or cleats in this area. No dirt, water or other material may be added to the area between the Start Gate and the backstop. However, excess rain water can be removed from the area between the State Gate and the backstop with cups or buckets.
  10. Starting blocks are permitted and will be supplied by MX Sports. Riders may not use their own blocks. Blocks may not be used to groom the area behind the gate. The Mechanic is responsible for removing a starting block used by their rider.
  11. Riders must wear proper race attire, including but not limited to: long sleeve jersey, race bib and transponder. Bib graphics may not be covered. Riders must have their transponders properly mounted.
  12. Number plates must be clean and clearly visible. A+ stickers may be displayed on all plates.
  13. The following number plate and number colors apply:
    • CLASS PLATE NUMBER
      "A" White Black
      "B" Yellow Black
      "C" Black White
      51cc (4-6) Shaft Blue White
      Girls Jr (9-13) Black White
      Women All-Star Blue White
      All other classes White Black
    • Riders participating in two classes with different color backgrounds are not required to change backgrounds if riding the same bike; Provided, however, that the above color backgrounds are mandatory for riders participating in split classes, i.e., 51cc (4-6) Special Ltd & 51cc (4-6) Shaft Drive Ltd; Girls Sr. (12-16) & Girls Jr. (9-13); and Women All-Star and Women Amateur.
  14. Each moto will receive a “Sighting Lap”. The purpose of this lap is for riders to inspect the course – not practice or race. Do not leave the gate on the Sighting Lap until directed by the official. Do not stop on the track or re-ride a section of the track during this lap. Upon completion of the lap, riders must return to their previously chosen gate and clean their number plates if necessary. The Sighting Lap is optional.
  15. The Start Procedure is as follows:
    • 2 Card will be held for 10 seconds
    • 1 Card will be held for 10 seconds
    • 1 Card will be turned sideways
    • Gate will drop between 2 and 5 seconds
  16. Mechanics must step behind the backstop at the display of the 1 Card.
  17. Riders will be penalized one lap for taking out the Start Gate.
  18. A rider may request a 2-minute grace period for minor repairs at any time prior to or during display of the 2 Card. Once the 1 Card is displayed, no additional time will be given. Only one grace period will be given per moto. Grace periods will not be given to clean equipment or for cosmetic purposes. 

D. RACE PROCEDURE:

  1. Each class will have a three-moto format. Overall results will be tabulated based on all three motos.
  2. Most classes will run 20-minute motos. All 51cc, Girls, Senior (45+) Masters (50+), and “C” classes will run 15-minute motos. 
  3. Moto Finish:  In order to receive a numeric Finish position in a moto, a rider must complete at least one-half the laps of the leader and take the checkered flag. A rider who fails to report to staging will receive a “DNS” (Did Not Start). A DNS results in moto points equal to the total number of riders in the class, plus 30 points. In all other instances, the rider will be considered a “DNF” (Did Not Finish). A DNF results in moto points equal to the total number of riders in the class, but never less than 20 points.
  4. Disqualification:  A “Moto DQ” (“Disqualification”) results in moto points equal to the total number of riders in the class, plus 40 points. A “Class DQ” results in exclusion from the class results in all motos for that class only. A “Meet DQ” results in exclusion from all classes in all motos for the entire meet.
  5. The Flags:
    • Green Flag = given at the completion of lap one to indicate that the race is “on”. 
    • Crossed White and Green Flags = signals thehalf-way point in a moto. 
    • Caution (Yellow) Flag = indicates a downed rider or other situation to raise caution. A rider may jump and pass between the yellow flag and the incident, but must show caution. (Note:  This rule differs from the AMA Amateur Rule Book and applies only to the National.)
    • Red Cross Flag = indicates an injured rider and/or medics on the track, or a dangerous situation on the track in an area of limited visibility. This Flag indicates a “Wheels on Ground” situation wherein both wheels of the motorcycle must remain on the ground over obstacles until the rider has passed the area of concern. Riders must show caution, hold their position and cannot jump or pass between the flag and the incident. 
    • Blue Flag = indicates a rider is about to be lapped. Lapped riders should hold their line and not interfere with the progress of the faster rider(s). A Blue Flag can be given anywhere along the race course.
    • Red Flag = indicates therace has been stopped. Riders must return to their original gate position to await further instruction. 
  6. A rider leaving the course may continue the race by properly re-entering the course at the closest point to where the rider left the course, without gaining an advantage. If a rider leaves the course for any reason, the rider must immediately slow down to a safe speed so as not to endanger life or limb of other riders, crew members, officials, or the public. It will be the responsibility of the Race Director or his designee to determine whether the rider gained an advantage upon re-entry or failed to slow down after leaving the course. A rider may be determined to have gained an advantage without gaining a position.
  7. Riders may not change bikes after the first moto of their class.
  8. All machines are subject to technical inspection by the Referee.
  9. Transponder scoring will be the official scoring method, with hand scoring back-up. However, lap times are not official results. Official results will be posted on the Results Posting Board after each moto. Rented transponders must be returned to the Trackside Transponder Office after the rider’s final moto.
  10. Finish Line. The official Finish Line will be marked and will coincide with the location of the timing loop, not at the Finish Line arch or the Finish Line flagman.
  11. Protests must be submitted in writing within 30 minutes of the posted race results. Protest forms are available from the Referee.
  12. The top 10 finishers in all classes must stop for Impound immediately after the finish of each moto. Frame numbers will be checked. Motorcycle will be held at impound until released by the Official.
  13. The top 3 finishers in each moto should proceed directly to the podium for interviews and the award of Moto Medals. The top 3 overall class finishers should proceed to the podium upon completion of the final moto.
  14. Class awards will be given to the top 10 riders in each class Saturday afternoon at the conclusion of racing at the AMSOIL Arena. Riders should wear their Moto Medals to the Awards Ceremony.
  15. If a rider is injured in practice or is unable to race for any reason prior to the first moto, please notify MX Sports of your withdrawal so that an Alternate can be placed. A withdrawn rider will be refunded their rider entry fee if we are able to replace the rider with an Alternate. This only applies prior to the first moto. Alternates cannot be placed after the first moto.

E. MECHANICS AREA PROCEDURE: 

  1. The Yamaha Mechanics Area is located to the right of the Start Line behind the Start Line billboard. After the start of the moto, Mechanics must proceed directly to the Mechanics Area. Only properly credentialed Mechanics may enter the Mechanics Area.
  2. Riders requiring mechanical assistance must pull into the Mechanics Area entrance located after the main structure in order to receive assistance. Riders must then re-enter the track at the opposite end of the Mechanics Area where designated. Riders are responsible for the safe re-entry onto the track. Riders interfering with other riders upon re-entry are subject to penalty.
  3. Mechanics must stay behind the Mechanics Area fence and may not enter or cross the track for any reason.
  4. A rider may register more than one Mechanic, but only one Mechanic Pass will be issued, and only one Mechanic per rider will be permitted in the Mechanics Area per moto. All Mechanics must register with the rider at Rider Registration.
  5. Mechanics Passes may not be switched or transferred from one person to another, unless that person is a properly registered Mechanic for that rider.
  6. Riders are responsible for the conduct of their Mechanics and may be subject to penalty for inappropriate conduct by their Mechanic.

F. INFIELD PROCEDURE:

  1. The track infield is restricted during racing. Only authorized track personnel, and credentialed press and sponsors may access the infield. Riders and Mechanics are specifically excluded from the infield during race hours.
  2. Riders and their Mechanics may inspect the track prior to Monday’s practice and in the evenings after the track maintenance crew has completed track preparations. No one is permitted on the track while the track maintenance crew is working.
  3. Press must obtain infield credentials from the MX Sports Race Track Office prior to entering the infield. Only industry-related press and press with proper identification will be permitted access.
  4. Event sponsors may obtain infield credentials from the MX Sports Race Track Office. Business identification will be required.
  5. Infield passes will be issued Monday at 3 pm. However, infield passes are not valid until racing begins on Tuesday, as the infield is closed during practice.
  6. Signaling riders, cheering or providing mechanical assistance is prohibited by press or event sponsors on the infield. Crossing the track is forbidden during racing.
  7. Shirts and shoes are required in the infield.
  8. Only MX Sports staff may assist fallen or stranded riders. For the 51cc Shaft Drive Ltd and Special Ltd classes, event sponsors and OEM personnel may also assist fallen or stranded riders on the infield. 

G. BURNOUT PROCEDURE:

  1. The Burnout Area is located in Area 3. Only registered racers and their race bikes are permitted to use the Burnout Area. No pit bikes, golf carts or other vehicles permitted.
  2. Riders are responsible for their own safety in the Burnout Area - proper protective equipment must be worn at all times. 
  3. Burnout Area Hours:
    • Mon - Sat: 7 am - 7 pm

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